A safe pair of hands in system implementation
Implementing a new system can be intimidating – but bringing Alxemy onboard to help implement your new payroll, workforce management or HCM system means that you can feel confident that you have experts with you every step of the way. With extensive experience implementing different systems across various industries and organisations, our team has a proven approach that focuses on key deliverables to ensure optimal project performance and seamless results.
1. Onboarding
It all starts with effective and efficient onboarding, with the Alxemy team meeting your organisation, learning about them, and digging deeper in the mechanics of their operations. This step involves:
Risk Assessment – Analysing any vulnerabilities in your information systems and identify any particular threats.
Data collection – Gathering information to aid decision-making, strategic planning, and accurate measurement and analysis.
Environment Provisioning – Assessing how your organisation sets up and manages its infrastructure.
2. Governance
This step is focused on alignment. Setting a framework of tools and processes that align with stakeholders’ goals and visions to optimise their investment, whilst keeping compliancy on the frontline. Deliverables include:
Project plan – Outlining the scope of the project, necessary steps, a defined purpose and goals.
Project charter – A planning document that establishes key objectives, stakeholders involved, timeline and resources required.
Risk register – Identifies potential setbacks in the project that could affect execution, including data security or scheduling errors.
3. Technical
Step three is an activity hive. Essentially, the launching platform for a range of requirements, data, integrations and organisational readiness that can be executed and initiated in parallel. At this stage implementation involves:
Data Conversion – Data is transferred from one format to another so it is compatible with the new system, the comprehensiveness of this depends on each individual project.
Integration Tracker – Bringing together all components of the project, ensuring everything stays on track and goals are met.
4. Design and Build
It’s all hands-on deck at this stage in the seven-step process. With the new solution developed and built around a clearly defined set of requirements and data. At this point, key deliverables play out, including:
Integrations – Here key software components are connected together to form a cohesive technological infrastructure.
Reporting – Focused on the performance of the project, details achievements, objectives and milestones.
Configuration – Manages the exchange of information and processes; coordinates and organises all aspects of the system.
5. Testing
At this stage the project turns to testing the solution, with a focus on parallel comparison, scenario testing and Day in the Life situations. Parallel runs especially are a key part of the testing process:
Parallel Run 1 – In this run the same dataset is run across the legacy and new system/s. With the aim of identifying any variances, across three categories:
- Systemic – where the new system requires changes in configuration.
- Incorrect legacy – where legacy is incorrect, but the new system is correct in its output.
- Rounding – where cent variances are recognized, these may be balanced or simply left.
Parallel Run 2 – This second run is focused on confirming that all identified issues found in Parallel Run 1 have been rectified. This run can involve the wider organisation, with staff clocking on to test the new system – much like a training exercise – and up their preparedness before it goes live.
6. Go No-Go
This is a two-step process within the seven-step framework. It’s a critical decision point where the solution is assessed, and its organisational readiness evaluated before pressing go. Actions include:
Final data loads – Ensuring all data has successfully migrated across systems, including essential historical data.
Cutover planning – A precise road map that details all elements of data migration, system configuration, training, and testing, to guide the implementation process in its final stages.
7. Adoption
This final stage begins with Go Live and encompasses post-live support to ensure a seamless transition to the new system. Celebrations can get underway, and actions and discussions include:
- Systemic – where the new system requires changes in configuration.
- Incorrect legacy – where legacy is incorrect, but the new system is correct in its output.
- Rounding – where cent variances are recognized, these may be balanced or simply left.
Lessons learned – A retrospective session to capture insights, successes, challenges and areas for improvement for future projects, essential for continuous improvement
Expert Guidance for a Seamless Implementation
A well-implemented system can transform how your business operates, improving efficiency, accuracy, and compliance. At Alxemy, we do more than just install software—we ensure your organisation is equipped to leverage its full potential. From tailored solutions and risk mitigation to expert change management and training, our approach is designed to deliver long-term value, setting your business up for success.
Expertise
Your project is handled by experts who understand the unique challenges of system implementation.
Tailored solutions
Minimised risk
Change Management
Efficiency
By leveraging Alxemy’s knowledge and methodologies, organisations benefit from a more efficient implementation process, ensuring faster deployment without compromising on quality.
Training
Continuous improvement
The team applies lessons from past projects to avoid common pitfalls and continuously refine their approach
Scalability and flexibility
Systems are configured to meet both current and future needs, enabling long-term scalability without the need for frequent system overhauls.
Overcoming the Complexities of System Implementation
Specialised Knowledge
Implementing systems like Payroll, WFM, or HCM can be complex and challenging. Alxemy’s deep expertise ensures that the project is executed smoothly, avoiding the pitfalls that can arise from a lack of experience.
Industry-Specific Experience
Implementing systems like Payroll, WFM, or HCM can be complex and challenging. Alxemy’s deep expertise ensures that the project is executed smoothly, avoiding the pitfalls that can arise from a lack of experience.
Quick and Seamless Adoption
Implementing systems like Payroll, WFM, or HCM can be complex and challenging. Alxemy’s deep expertise ensures that the project is executed smoothly, avoiding the pitfalls that can arise from a lack of experience.
On-Time Delivery
Implementing systems like Payroll, WFM, or HCM can be complex and challenging. Alxemy’s deep expertise ensures that the project is executed smoothly, avoiding the pitfalls that can arise from a lack of experience.
Why Trust Alxemy for Your System Implementation?
Choosing the right implementation partner can be the difference between a smooth transition and a costly misstep. Alxemy brings proven expertise, a structured approach, and deep industry knowledge to ensure your system is set up for success.
Experience that Delivers Results
With extensive experience in payroll, workforce management, and HCM system implementations, we know how to navigate challenges and optimise outcomes.
Tailored to Your Needs
Seamless Transition & Support
Frequently Asked Questions
1. What is the benefit of outsourcing Managed Systems Administration?
Our services provide expert guidance, ensure compliance, and keep systems running smoothly, reducing the burden on in-house teams.
1. What is the benefit of outsourcing Managed Systems Administration?
Our services provide expert guidance, ensure compliance, and keep systems running smoothly, reducing the burden on in-house teams.
2. How does your pricing work?
3. Can you assist with system upgrades?
4. How quickly can you start supporting our payroll team?
5. Do you work with our existing payroll software?
Yes! We support a variety of payroll and HCM platforms, including Dayforce and MYOB PayGlobal. Our team is experienced in managing multiple systems and ensuring seamless integrations.
6. What makes Alxemy different from other managed payroll providers?
We offer a unique blend of technical, practical, and legal expertise, ensuring full compliance while optimizing your payroll systems for efficiency. Plus, our fixed pricing model gives you predictability with no surprise costs.
7. Can you assist during peak payroll periods or system upgrades?
Absolutely! We provide on-demand support during critical payroll cycles, tax upgrades, and system enhancements. Our proactive approach ensures your operations run smoothly without last-minute stress.
8. Is your support only technical, or do you help with payroll processing too?
We do both! Whether it’s technical troubleshooting, compliance checks, or assisting with payroll runs, we provide end-to-end payroll administration to ensure accuracy and efficiency.
Get the Right System, Implemented the Right Way
Ready to streamline your system implementation?
A successful implementation isn’t just about technology—it’s about ensuring your business is equipped to thrive with it. With Alxemy’s expertise, you’ll gain a partner who understands your challenges, mitigates risks, and sets you up for long-term success.